Course - HND in Construction and the Built Environment
Introduction
Bath college requires renovation advice. There is a requirement for the construction of an additional floor on the left wing of Bath college in the city center campus. New classrooms and offices are to be built in the S-block of the city center campus. This will help the college to attract more students and boost the local economy of the area. This report will provide the information that is required before the process of tendering. The report will discuss the documentation that will be required for the formulation of the major project. There are several benefits of building information modeling in the process of tender and procurement. The benefits of the use of building information modeling in tendering and procurement process will be summarized in the report. The comparison of the specification and bill of quantities will be provided in the report. The report will also evaluate the role of the bill of quantities document in the preparation of the competitive tender.
Tender and Procurement - The concept of tendering and tendering procedures
Contents
- Report
- Introduction
- Information required to be produced before the tendering process
- Documentation required to formulate a tender for a major project
- Potential benefits of building information modeling in tender and procurement process
- Comparison of the use of specifications and bill of quantities as tendering methods
- Evaluation of the use of bills of quantities in providing competitive tender
- Conclusion
- References
Your first report should consider how construction documents, for example drawings, specifications and schedules are used to inform the tendering process and critically evaluate tender accuracy when tendering against a Bill of Quantities or a specification.
Report
Explain the Information required to be produced prior to tendering.
Solution: Information required to be produced before the tendering process
The process of tendering involvesinviting various contractors so that the contractors place the bids for the project. Different type of information is required before the tendering process. The process requires the scope of the work. The scope of the work defines the activities that are to be carried out in the project. The scope of the work includes the renovation of Bath college.
The drawings and specification of the items of the work are required before the process of the tendering. The measurements for the preparation of the bill of quantities document of the project is assisted by the drawings and the specification document(Rashid, Rosli&Mustapa, Muzani&Nurhuda, Siti & Wahid and Abd, 2006). The materials and workmanship required for the development of the project is specified by the specification document(Correa, Stefania & Santos and Eduardo, 2021).There is a requirement for the report on the investigation ofthe site and assessment of the rates of the raw materials and labor.
The information about the time scale is required before the process of the tendering. The hard copy of the process of the tender is required before the process of the tendering. The information about the allocation of the resources for the tender is also required before the process of the tendering.
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Question: Explain the documentation required to formulate a tender for a major project.
Solution: Documentation required to formulate a tender for a major project
There are several documents that are required for the formulation of the tender for the major project. A letter containing the invitation to tenderis required for the formulation of the tender. This is required in order to invite the different contractors to bid on the project.
The second document that is required for the formulation of the tender is the form of tender. This provides the formal acknowledgment that terms and conditions related to the tender documents are understood by the tenderer.
The third document is required for the formulation of the tender preliminaries. This provides the pre construction information and waste management plan for the site. The description of the project is provided to the contractor through preliminaries. The cost of the project is assessed by the contractor through the preliminaries.
The next document for the formulation of the tender is the bill of quantities. The pricing of the project is done based on the bill of quantities. The items of different items that are to be used in the project is contained in the bill of quantities(Razali, Atikah&Tajudin, Anas &Fadzli, Ahmad & Tajuddin and Ahmad, 2016). The accurate estimate of the project is submitted by the tenderer through the bill of quantities document(Bandi, Shamsulhadi& Abdullah, Fadhlin&Amirudin and Roslan, 2014). The information of the price of everything that is to be used in the project is provided to the tenderer through the bill of quantities. The terms and conditions for the contract are also set out by the detailed bill of quantities document. The tenderers can calculate the cost of the construction project using the bill of quantities. The process of construction can be improved with the help of an accurate and solid tender. The budget of the project is notified by the bill of quantities document. The cash flow forecast related to the project can be made using the bill of quantities document(Razali, Atikah&Tajudin, Anas &Fadzli, Ahmad & Tajuddin and Ahmad, 2016).
Alow-risk and low-cost environment for tendering is created by the bill of quantities document. The submission of competitive bids is encouraged by the bill of quantities document(Lendo-Siwicka, Marzena &Pawluk, Katarzyna & Kowalczyk, Arkadiusz & Trach and Roman, 2019). The scope of the work of the project is defined by the bill of quantities document. Detailed quotes of the requirements of the project are provided by the bill of quantities document(Razali, Atikah&Tajudin, Anas &Fadzli, Ahmad & Tajuddin and Ahmad, 2016).
The next document that is required for the formulation of the tender is the form of the contract. This contains the terms and conditions related to the contract. The tender pricing document is also required for the formulation of the tender. The way in which the client wants to review the breakdown of the overall prices of the tender is provided by the tender pricing document.
The next document that is required for the formulation of the tender is the information requirements of the employer for BIM. The information that is required by the client from the suppliers for the development of the project is contained in this document. This document also contains information related to the operation of the completed asset.
The next document that is required for the formulation of the tender is drawings of the design of the project. The existing building information model must be provided for the project. The specifications related to the material required for the construction of the project, product required for the construction of the project and the work that is required to be completed related to the project must be provided.
The next document that is required for the formulation of the tender is the return slip of the tender. The label that is fixed to the tender must be returned to the tenderer. The date and time till it is not to be opened is stated in this slip. The title of the contract is to be included in the return slip. The return address and checklist of the tender are also included in the return slip. The instructions for the tenderer are also mentioned on the return slip of the tender.
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Question: Discuss the potential benefits of Building Information Modelling in the tender and procurement process.
Solution: Potential benefits of building information modeling in tender and procurement process
There are several benefits of building information modeling in the process of tender and procurement. The tenderers can reach the fixed price of the project through building information modeling. The contractors can be more consistent through building information modeling. The software assures the clients that the finished construction will be similar to the initial tender. The risks related to the project are reduced through building information modeling. The cost estimates of the project can be improved by the contractors through the use of the building information modeling software based on the projections of the actual elements. The better designs can be made by the contractors using building information modeling. This software helps in greater interaction with the client from the design stage itself(Olatunji and Oluwole, 2014).
The coordination and communication in the project improved with the use of the building information modeling software. This software enables the designers to alter the design in an easy manner. The valuable data from the contractors is generated through the building information modeling models and this helps the contractors to estimate the cost estimates. The planning of the project is made easier with the help of the building information modeling and overall management and upkeep of the building is improved with this software.
Many errors are detected before the beginning of the construction and the time that is put into the rework is reduced using building information modeling software. The clashes in the project are highlighted by the virtual designs and problems can be rectified at the early stage. The time is saved while the onsite construction at this stage. The money that is spent on the rework is saved by the contractors.
There are a number of benefits of using building information modeling in the process of tendering. The tenderers can reach a fixed price with confidence through the use of the building information modeling and clients can be assured that finished construction is similar to the initial tender. The shortcomings of the traditional tendering methods can be addressed using the building information modeling. The drawings made in the building information modeling can be understood by the client in easy manner regardless of their knowledge of construction. The client can be provided with the walkthrough of the entire project by providing enhanced visualization and simulation. The misunderstanding related to the requirement of the client can be avoided by using this software. The requirements of the clients can be understood with precision before the beginning of the actual construction.
The project proposal of the project can be made by the contractors in a quick manner using the building information modeling software. They can make project proposals in the tight timescales and competitive processes of tendering.
There is greater scope to capture using building information modeling. The visibility of the scope of the project can be increased and risk of the missing elements can be reduced using the building information modeling software. The likelihood of the problems can be reduced using this software. The proposal is communicated using the building information modeling. The proposals can be demonstrated to the client and the project members using the building information modeling software.
The planning of the project is improved using the building information modeling software. The plans can be implemented by the contractors at the minimum risks. The clear and comprehensive outline value preposition is provided by the building information modeling model.
Question: Present the results of a taking-off procedure in producing a bill of quantities.
Solution: Comparison of the use of specifications and bill of quantities as tendering methods
The details to execute the work are provided by the bill of quantities. The measured quantities of the items are provided by the bill of quantities. The bill of quantities document is issued to the tenderers in order to prepare the cost of carrying out the work(Bandi, Shamsulhadi& Abdullah, Fadhlin&Amirudin and Roslan, 2014). The tenderers are assisted by bill of quantities while calculating the costs of the construction for the tender(Razali, Atikah&Tajudin, Anas &Fadzli, Ahmad & Tajuddin and Ahmad, 2016). The fair and accurate systems of the tendering is provided by the bill of quantities. The quantification of the work is required in order to obtain the prices of the work regardless of the type of the contract. The reliance on the guess work is eliminated with a good bill of quantities(Lendo-Siwicka, Marzena &Pawluk, Katarzyna & Kowalczyk, Arkadiusz & Trach and Roman, 2019).
The budget of the project is informed by the bill of quantities and the modification in the elements of the design of the project affects the bill of quantities. The quantities are clarified by the bill of quantities document and it helps in the procurement of the correct material in advance of the starting of the work. The statement about the work to be completed is provided by the bill of quantities(Razali, Atikah&Tajudin, Anas &Fadzli, Ahmad & Tajuddin and Ahmad, 2016). This document also provides a reliable base for budget control. Accurate cost reporting can be done with the bill of quantities. The cash flow forecasts can be done through the use of a bill of quantities and this document provides the basis for the valuation of the variations. The interim payments and the final account can be prepared through the use of bills of quantities(Lendo-Siwicka, Marzena &Pawluk, Katarzyna & Kowalczyk, Arkadiusz & Trach and Roman, 2019).
Specification document provides only the specification of the various items but the bill of the quantities document provides the specifications as well as the quantities. There are different uses of the bill of quantities. Bill of quantities is used in the cost planning(Razali, Atikah&Tajudin, Anas &Fadzli, Ahmad & Tajuddin and Ahmad, 2016). The cost of the project can be planned in the pre contract phase of the project using bill of quantities. The cost planning cannot be done using the specification document. The tendering process is supported by the bill of quantities. The bidder who puts the lowest price wins the tender(Bandi, Shamsulhadi& Abdullah, Fadhlin&Amirudin and Roslan, 2014). The value of the progress of the work on the site is done by the quantity surveyor using the bill of quantities(Lendo-Siwicka, Marzena &Pawluk, Katarzyna & Kowalczyk, Arkadiusz & Trach and Roman, 2019).
The materials and workmanship required for the development of the project is specified by the specification document. The cost or the quantity of the provided information is not included in the specification document(Bandi, Shamsulhadi& Abdullah, Fadhlin&Amirudin and Roslan, 2014). The specification of the project varies according to the stage for which it is being developed. The specification can be the performance specification or the prescriptive specification(Razali, Atikah&Tajudin, Anas &Fadzli, Ahmad & Tajuddin and Ahmad, 2016). The performance specification is an open specification that requires further design work to be carried out. The prescriptive specification is used in cases where the design is already complete. The type and quality of different products that are to be used in the construction of the project are defined by the specification document(Lendo-Siwicka, Marzena &Pawluk, Katarzyna & Kowalczyk, Arkadiusz & Trach and Roman, 2019). The requirements for the erection, fabrication, installation, application, and finishing are described in the specification document.
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Question: Describe the relationship between the type of tender and different taking-off techniques for a procurement strategy
Solution: Evaluation of the use of bills of quantities in providing competitive tender
Bill of quantities is the detailed document and items are presented in this document along with their prices. It contains the reflection of the work that is to be completed in the project(Bandi, Shamsulhadi& Abdullah, Fadhlin&Amirudin and Roslan, 2014). The work is abstracted from the construction drawings, specifications and other such documentation. The bill of quantities is taken as the standard document for measurement. The bill of quantities is issued as the part of the tender documentation(Razali, Atikah&Tajudin, Anas &Fadzli, Ahmad & Tajuddin and Ahmad, 2016). The information on the price of everything that is to be used in the project is provided to the tenderer through the bill of quantities. The terms and conditions for the contract are also set out in the detailed bill of quantities document(Rashid, Rosli&Mustapa, Muzani&Nurhuda, Siti & Wahid and Abd, 2006). The tenderers can calculate the cost of the construction project using the bill of quantities(Lendo-Siwicka, Marzena &Pawluk, Katarzyna & Kowalczyk, Arkadiusz & Trach and Roman, 2019).
The process of construction can be improved with the help of an accurate and solid tender. The bill of quantities can help in the provision of the competitive tender by putting the prices of the items as low as possible without compromising the quality of the items(Lendo-Siwicka, Marzena &Pawluk, Katarzyna & Kowalczyk, Arkadiusz & Trach and Roman, 2019), (Rashid, Rosli&Mustapa, Muzani&Nurhuda, Siti & Wahid and Abd, 2006). The contractors who bid at the lowest prices and high quality have more chances of winning the contract as compared to the other contractors. An accurate bill of quantities can be prepared based on the specification document. The materials and workmanship required for the development of the project is specified by the specification document(Razali, Atikah&Tajudin, Anas &Fadzli, Ahmad & Tajuddin and Ahmad, 2016).
The bill of quantities is prepared in several steps. The first step for the preparation of the bill of quantities is obtaining the drawings of the design of the project and getting the specification document. The items that are specified in the specification document must be listed in the bill of quantities document along with their prices(Razali, Atikah&Tajudin, Anas &Fadzli, Ahmad & Tajuddin and Ahmad, 2016). The second step for the preparation of the bill of quantities is understanding the type of the contract and the terms and conditions that are associated with the contract(Bandi, Shamsulhadi& Abdullah, Fadhlin&Amirudin and Roslan, 2014). The bill of quantities document is prepared based on the type of the contract. The third step is taking off the quantities from the drawings. This step estimates the quantities of the different items that are required in the project(Lendo-Siwicka, Marzena &Pawluk, Katarzyna & Kowalczyk, Arkadiusz & Trach and Roman, 2019).
The next step is the drawing of the bill of quantities document using the specification document and measurements from the different drawings. The bill of quantities must be drawn as per the standard method of measurement. The low risk andlow cost environment for tendering is created by the bill of quantities document. The submission of competitive bids is encouraged by the bill of quantities document (Razali, Atikah&Tajudin, Anas &Fadzli, Ahmad & Tajuddin and Ahmad, 2016).
Conclusion
The process of tendering involves inviting different contractors to bid for the project. The document has provided the information that is required before the process of tendering. The information includes the site investigation survey, specification document, and other such information. The report also gives the documentation that will be required for the formulation of the major project. Several documents such as the scope of work, bill of quantities, form of contract, a form of tender and other such documents are discussed in the report. The benefits of the use of building information modeling in tendering and procurement process are discussed in the report. The costs of the project can be estimated by the contractors through business information modeling. The comparison of the specification and bill of quantities is also given in the report. The evaluation of the role of the bill of quantities document in the provision of the competitive tender is also discussed in the report.
FAQ
- 1. What is a Tender and What Information is Required?
- 2. What information is required for a tender?
- 3. Tender Procedures and Contractual Arrangements
- 4. What are the typical procedures for tendering?
- 5. What are the different types of tendering procedures?
- 6. What are the key elements of a contractual arrangement in tendering?
- 7. What are some important considerations for tendering?
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