BA70012E Project Management Assignment Help

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BA70012E Project Management Assignment

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Learning Outcomes -

LO1 - Analyse and critically evaluate the drivers of projects in various sectors.

Answer: Analyzing and critically evaluating the drivers of projects in various sectors is essential for understanding their motivations and potential impacts. Drivers can be categorized into several key areas, including economic factors (e.g., profit, market share, cost reduction), social factors (e.g., community development, sustainability), technological advancements (e.g., innovation, efficiency), regulatory requirements (e.g., compliance, safety), and organizational goals (e.g., growth, reputation). By examining these drivers, we can identify the underlying reasons for project initiation, assess their potential benefits and risks, and evaluate their alignment with organizational objectives. Additionally, critical evaluation involves considering factors such as the project's feasibility, sustainability, and potential unintended consequences.

LO2 - Synthesise the role of strategic project management in organisational life-cycle, particularly the links with change management.

Answer: Strategic project management plays a pivotal role in organizational life-cycle by aligning projects with overall business objectives and driving sustainable growth. It involves planning, executing, and controlling projects to achieve desired outcomes. This strategic approach ensures that projects contribute to the organization's long-term success and are closely linked to change management processes. Effective change management is essential for implementing project outcomes successfully, minimizing resistance, and maximizing employee adoption. By integrating strategic project management and change management, organizations can navigate challenges, adapt to evolving market conditions, and achieve their strategic goals.

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LO3 - Clearly define and apply the key phases of project management, project organisation and procurement.

Answer: The key phases of project management, project organization, and procurement are integral to successful project execution. Project management involves planning, organizing, leading, and controlling project activities to achieve defined objectives. The phases typically include initiation, planning, execution, monitoring and controlling, and closing. Project organization involves creating a structure and assigning responsibilities to individuals or teams. This often includes developing a project charter, work breakdown structure, and communication plan. Procurement is the process of acquiring goods or services from external sources. It involves identifying needs, selecting suppliers, negotiating contracts, and managing supplier relationships. By effectively managing these phases, organizations can ensure projects are completed on time, within budget, and to the desired quality standards.

LO4 - Prepare and evaluate work breakdown structures for various projects.

Answer: Preparing and evaluating work breakdown structures (WBS) are essential steps in effective project management. A WBS is a hierarchical decomposition of a project into smaller, more manageable tasks. It helps in visualizing the scope of the project, identifying dependencies, and allocating resources. To prepare a WBS, start by defining the project's overall goal and then break it down into major deliverables. Each deliverable can be further divided into smaller sub-deliverables until tasks become granular enough. Evaluation of a WBS involves assessing its completeness, accuracy, and consistency with project objectives. A well-structured WBS should be clear, comprehensive, and aligned with the project's scope and timeline.

LO5 - Monitor and evaluate the effectiveness of delivering projects to schedule, to quality and on budget.

Answer: Monitoring and evaluating the effectiveness of delivering projects to schedule, quality, and budget is crucial for ensuring project success. This involves tracking project progress against established timelines, assessing the quality of deliverables against defined standards, and managing the project's financial resources. Effective monitoring and evaluation require the use of appropriate tools and techniques, such as Gantt charts, earned value analysis, and quality control measures. By regularly assessing project performance and making necessary adjustments, organizations can mitigate risks, optimize resource allocation, and achieve desired project outcomes.

LO6 - Define and critically appraise the role of stakeholders, leadership, teams, risk and quality within the various aspects of managing projects.

Answer: Stakeholders, leadership, teams, risk, and quality are integral components of effective project management. Stakeholders, including project sponsors, customers, and team members, have varying interests and expectations that must be considered and managed. Leadership plays a crucial role in providing direction, motivation, and support to project teams. Teams, composed of individuals with diverse skills and perspectives, are responsible for executing project tasks and achieving objectives. Risk management involves identifying, assessing, and mitigating potential threats to project success. Quality management ensures that project deliverables meet defined standards and expectations. By effectively managing these elements, organizations can enhance project performance, improve stakeholder satisfaction, and achieve desired outcomes.

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Assessment 1 - Business Case

You are required to develop a business case for a project of your own choice.

The outline below is taken from the module and is offered as an overview of the issues which need to be discussed in any business case for a project.

1. Reasons for the project - The reasons for the project should be stated first - why is this being done. If this is unclear it indicates that further thinking and questioning is needed before going further.

2. Options - What different options are available for addressing the identified need? Why is the option you have chosen (the project) the best of the bunch? Showing that you have seriously considered all the possibilities will strengthen your business case.

3. Benefits - Tangible and Intangible - This is where you persuade your audience that your project is worthwhile. Every possible benefit can be considered, tangible and intangible. Just make sure that you justify the benefits that you predict. If your project will increase profit, then present detailed figures as evidence. If the primary benefit is improved customer care or staff efficiency, then explain how this will happen and what the effects will be.

4. Risks - What are the main risks to project success? Transparency will gain the confidence of your audience and will demonstrate your foresight, realism and capability.

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5. Costs - The senior project managers need to know the total projected cost before they can authorise the project. Justify each area of expenditure, so that nobody is in any doubt that the budget you have forecast is as accurate as possible.

6. Timescales - How long will the project take? Detail the activities and goals of each stage and explain why the specified length of time is needed.

7. Investment Appraisal - Management may need some indication of return on investment, in percentage terms. All projects involve risk and so if a project delivers a low rate of return some will argue that the money would be better left safely in the bank.

8. Assumptions and any other supporting text - It may be necessary to partly base a business case on certain assumptions - for example "The government will enact this piece of legislation". If so these should be stated.

Business Case Template -

i. Title page and content;

ii. Project background;

iii. Business and project aims and objectives;

iv. Current situation - problem/opportunity statement;

v. Critical assumptions and constraints;

vi. Analysis of options and recommendations;

vii. Preliminary project requirements;

viii. Budget estimate and financial investment analysis showing Net Present Value (NPV);

ix. Potential high-level risks

x. Quality considerations.

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Assessment 2 - Project Plan and Reflective Statement

You are required to develop a full project implementation plan for a certain business case for a project of your own choice.

The outline below is taken from the module and is offered as an overview of the issues which need to be discussed in any business case for a project.

1. Problem(s)\Need for the project - The reasons for the project should be stated first - why is this being done. If this is unclear it indicates that further thinking and questioning is needed before going further.

2. Benefits - This is where you persuade your audience that your project is worthwhile. Every possible benefit can be considered, tangible and intangible. Just make sure that you justify the benefits that you predict. If your project will increase profit, then present detailed figures as evidence. If the primary benefit is improved customer care or staff efficiency, then explain how this will happen and what the effects will be

3. Kick off meeting form - To discuss the project requirement.

4. Alternatives - What different options are available for addressing the identified need? Why is the option you have chosen (the project) the best of the bunch? Showing that you have seriously considered all the possibilities will strengthen your business case.

5. Goal\scope - Should state the scope behind such a project. Knowing that scope is one of the forces in the project management.

6. Quality - Provide a quality analysis presenting the requested quality through quality control procedures and QA (could be a table.)

7. Work Break down structure - Use WBS to present the main activities and sub activities (Use chart WBS or List WBS)

Need to create one process or sub process description form (explain it the name description the output.etc).

8. Gant chart - Use it to present the processes execution time.

9. Risks Analysis - What are the main risks to project success? Risk management planning or statement helps in addressing the risks that might rise. Transparency will gain the confidence of your audience and will demonstrate your foresight, realism and capability (Risk analysis matrix id description high medium low use matrix or table)

10. Costs\Budget - The senior project managers need to know the total projected cost before they can authorise the project. Justify each area of expenditure, so that nobody is in any doubt that the budget you have forecast is as accurate as possible (use one technique)

11. Timescales-Time management - How long will the project take? Detail the activities and goals of each stage and explain why the specified length of time is needed. Using some techniques to address the critical areas of the project and the project duration (PERT or CPM).

12. Stakeholders - Identify the stakeholders and their interest, level of interest and expectation (can be a table).

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13. Procurement management (if any) - How are you going to get the material, what is the expected quality, who is the supplier (table) and the score for the performance evaluation (can use scale 1-9).

14. Resources\HR management - Resources to be used or might be needed in the project. Provide a proper human resource management plan through providing resource task allocations (responsibility matrix table).

15. Communication plan - To present the communication procedures among the entities.

16. Milestone - Need to define what are the milestones in the project.

Project Management plan Template -

i. Title page and content;

ii. Project background;

iii. Business and project aims and objectives;

iv. Current situation - problem/opportunity statement;

v. Analysis of options and recommendations;

vi. Processes or stages /WBS;

vii. Project duration plan (PERT\CPM)

viii. Risk Management consideration

ix. Quality Control policy / plan

x. Resources statement-Procurement

xi. HR management plan and Communication Plan (Matrix, Organization Break down structure...etc.) Stakeholders

xii. Recommendation\suggestion

Note - The business problem(s) not more than 750 reflective statement + 2,750 planning (excluding references and appendices).

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