Managing Business Facilities Assignment Help

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Qualification - ATHE Level 4 Diploma in Business and Administrative Management

Unit Name - Managing Business Facilities

Unit Number - Unit 4.36

Unit Level - Level 4

Unit Credit - 10

Unit Reference Code - M/505/9211

Learning Outcome 1: Understand the role of facilities management and managers in businesses

Answer: Facilities management (FM) is a professional discipline focused on the efficient and effective delivery of support services for an organization's core business. The primary role of facilities managers is to ensure that the physical environment, from buildings and equipment to IT infrastructure, is maintained to support a productive and safe workplace. This includes managing a wide range of services such as security, cleaning, maintenance, utilities, and space planning. The facilities manager acts as a strategic partner to the business, ensuring that facilities align with business objectives, manage costs, and create a positive experience for employees and visitors.

Learning Outcome 2: Be able to plan and manage organisational accommodation

Answer: Planning and managing organizational accommodation involves ensuring that a company's physical space meets its current and future needs. This requires a strategic approach that begins with assessing space utilization and forecasting future requirements based on business growth or changes. The facilities manager is responsible for tasks like space planning, office moves, and new building projects. They must develop and implement plans for office layouts that promote collaboration and efficiency, manage the logistics of relocating departments, and oversee the acquisition or disposal of properties. Effective accommodation management is crucial for controlling real estate costs and providing a flexible, scalable environment.

Learning Outcome 3: Understand how considerations and legislation related to health and the environment influence facilities management

Answer: Health, safety, and environmental (HSE) considerations are a critical part of facilities management, heavily influenced by legal and ethical responsibilities. Facilities managers must ensure compliance with relevant legislation, such as occupational health and safety laws, which require them to provide a safe working environment free from hazards. This includes managing fire safety, emergency procedures, and building security. From an environmental perspective, they are responsible for implementing sustainable practices like waste management, energy efficiency, and reducing the carbon footprint of the facilities. This not only helps the organization comply with environmental regulations but also contributes to corporate social responsibility goals.

Learning Outcome 4: Understand the relationship between business ethics and facilities management

Answer: The relationship between business ethics and facilities management is foundational to a company's reputation and operational integrity. Ethical facilities management means making decisions that are transparent, fair, and socially responsible. This includes ensuring ethical sourcing of supplies and services, fair treatment of all contractors and employees, and avoiding conflicts of interest. For example, a facilities manager should choose suppliers based on merit and quality, not personal relationships. Furthermore, ethical practices extend to environmental stewardship and a commitment to employee well-being, demonstrating the organization's broader values. Ultimately, an ethical approach in facilities management builds trust, enhances the company's image, and contributes to long-term sustainability.

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Scenario
ABC plc is an international business with its headquarters in the UK. The organisation has experienced strong growth in recent years. The addition of new products and services through a recent acquisition has resulted in challenging demands being placed on support functions. Significant increase in turnover has substantially out-stripped the corresponding increase in the cost of support functions. Lack of attention to these functions is now starting to impact on the rate of growth with market share now proving harder to increase.

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Task 1
You have chosen ABC plc for your ongoing academic studies and met the Facilities Manager at one of its regional branches. The manager has agreed to support and mentor you for your studies, with the hope that the studies may contribute positively towards the business. At first, the manager requires you to prepare detailed notes that demonstrate your understanding of the role of facilities managers in businesses. You must cover the following in your notes:
• an explanation of the contribution facilities management makes to competitive advantage
• an outline of the skills needed by effective facilities managers
• an investigation of the role and responsibilities of facilities managers

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Task 2
The manager is presently working on updating noticeboard information covering health and environmental issues in the organisation. He is concerned that his knowledge is out of date and has asked you to assist by identifying the main aspects of environmental and health legislation regulating facilities management and present your findings in a reference guide.

Task 3
In this task you are required to research other businesses with the aim of understanding the relationship of the operations function and of business ethics with facilities management in businesses. With the help of information gathered on best practices (including business ethics) in facilities management write a report which covers the following:
• explains how businesses may minimize their impact on the environment
• examines the relationship between ethical business practice and facilities management
• evaluates the relationship between the operations function and facilities management in businesses.

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Task 4
The efficient and cost-effective use of space is a function of facilities management . Your manager has asked you to provide a worked example of planning and managing organisational accommodation. You must complete this task for a named organisation you know well. This organisation may be where you are currently employed, are on a work placement or where you study. Please check the named organisation with your tutor and then:
• analyse the relationship between business needs and space planning
• explain identified improvements to the usage of space for your chosen organisation
• produce a plan to manage the changes to accommodation

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